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Pagan Festival and Parade 2010
Vendor and Non-Profit Organization Application and Information
Saturday, May 8, 2010 - 10:00 am - 5:30 pm
MLK Jr. Civic Center Park, Berkeley, CA
Theme: Spiral of Life
The Pagan Festival and Parade is the day before Mothers' Day.
Vendors will be located in the park in assigned 10’x 10’ spaces.
VENDOR GUIDELINES FOR PARTICIPATION
VENDOR SPACE
Each vendor space is 10-foot by 10-foot (100 square feet) on the lawn; not on a paved surface. To meet accessibility requirements of the City of Berkeley, one side of your booth is required to open to the interior park sidewalk. Your booth should also be accessible to the interior of the park facing the ritual area and the stage. Please provide your own canopy or shade structure, table(s) and chair(s). Your shade structure, equipment and merchandise are to fit within your assigned space. We encourage a sign or signs to identify your business or service, and decorations to create a marketplace atmosphere.
Your space assignment is based on the date of we receive and acceptance of your application. If you apply early, you can request a specific side of the park. The vendors who submit later in the process may receive spaces located outside of the main circle or adjacent to the fountain, facing the stage.
(The stage will be on the Northwest edge of the main circle and the Peace Wall and Fountain are on the East edge of the main circle. Vendor spaces outside of the main circle are on the West, North and South outer edges of the main circle facing the inner park
sidewalk.)
NON-PROFIT ORGANIZATIONS
A 10-foot by 10-foot space, one table and two chairs are provided. Non-profit are permitted to display information and sell items with organization logos and associated merchandise of your organization. All proceeds are required to go to your organization. Please provide your own shade not to exceed 10 feet by 10 feet. Please pay through the PayPal link which will be provided to you after submission of your application.
If you intend to vend or offer a service, then you are not considered a non-profit and are required to pay the vendor fee to participate. If you have any questions, please contact Vendor Coordinator, Donald Burbano at donald@thepaganalliance.org.
DEADLINES FOR REGISTRATION
(Please Note: The PayPal Confirmation is your initial confirmation. A full vendor or Non-Profit Organization packet will be sent to you by April 27,2010.)
NON-PROFIT ORGANIZATIONS
December 1, 2009 to April 16, 2010 - FEE-$30.00
(This includes a 10’x10’ space, a table and 2 chairs)
VENDORS FOR PROFIT
EARLY REGISTRATION
December 1, 2009 through January 17, 2010 - FEE-$90.00
PantheaCon Special February 11 through 15 - FEE-$90.00
January 17 through April 23, 2010 - FEE-$120.00
LATE REGISTRATION
April 24 through April 30, 2010 - FEE-$180.00
WEEK AND DAY OF THE FESTIVAL REGISTRATION - FEE-$200.00
**NOTE** YOU MAY register at PantheaCon at the Pagan Alliance Hospitality Suite for a $90 PantheaCon special. Please refer to PantheaCon information for Suite location and hours. Or you can register on-line during the February 11 through 15, 2010.
The Program/Resource Guide is going to print on April 16, 2010. Any vendor, non-profit or information booth who applies after April 9, 2010 will not be listed in the Program/Resource Guide which is available on our website throughout the year.
SHARED VENDOR SPACE:
At the same rate and size, not more than 2 vendors may share one vendor space. Shared vendor spaces are limited, available on a first come first serve basis, and are subject to approval. The Pagan Alliance does not coordinate shared vendor space. You must have a vendor you wish to share a space and apply jointly on the same application.
REQUIREMENTS:
Service and Arts & Craft vendors receive priority placement. However, we welcome applications from ALL types of Vendors.
• Service Vendors -Service provided on location such Tarot or Divination readings, massage, henna body art, eco and green advisors, etc…
• Arts & Craft Vendor- Arts and Crafts sold by maker, designer or traditional provider. This would include items such as jewelry, clothing and accessories, instruments and music, toys, artwork and ceramics, altar/ritual items and supplies, eco-friendly products, house and garden wares, and legal herbs, spices and teas. Provide images, a link to images, or include an URL to your website.
• The sale of items not listed in the application may result in expulsion without your money back.
RESALE CERTIFICATE: All vendors must have a valid resale certificate. Temporary numbers may be obtained from the California State Board of Equalization 1-800-400-7115. You are responsible for collecting and reporting sales tax. Please include the Resale Certificate Number and expiration date. Please Post the Resale Certificate in you vendor space on the day of the Pagan Festival, Saturday, May 8, 2010.
PAYMENT: Please use our online PayPal account. Checks will not be accepted. Paypal Confirmation receipt is confirmation that we have your application and you have been accepted.
PACKETS: Vendor Packets will be emailed by April 27, 2010. Please make sure you give a valid email address and phone number on your applications. You are to follow all load-in requirements stated in the packet. SPECIAL NEEDS FOR VENDORS: If you require Handicap load-in parking or have special needs, please contact Arlynne Camire, at arlynne@thepaganalliance.org with the subject line: VENDOR ACCESSIBILITY to assure that your space will be adjacent to the Allston side of MLK Civic Center Park and your needs will be met.
CANCELLATIONS: A 50% cancellation fee will be retained after April 16, 2009.
HOURS OF OPERATION: You are expected to vend from 10:00 am to 5:30 pm. Load-in will begin at 7:00 am on Saturday, May 8, 2010.
LOAD IN:Please follow the load in (unloading of your vehicle) regulations. PROHIBITED-Load-In from Center Street; this area is reserved by Farmers Market and is not included in our City of Berkeley approved Special Event Permit. If you do not park your vehicle in the appropriate location as indicated in your packet that you will receive by email by April 27, 2010, our permit will be in jeopardy and you will be asked to leave with no refund given. PLEASE NOTE: We are an all volunteer organization and do not have the staff to help you load-in or break down. Thank you for understanding.
ADVERTISING: Advertising space is available in the Pagan Festival program. Please go to our advertising section for pricing and size information. All advertising will be paid by credit card or Pay Pal unless special arrangements are made by Dean Jones, Advertising Manager.
TO COMPLETE THE REGISTRATION AND PAYMENT PROCESS--REMEMBER TO
• Complete Vendor Application
• Attach a Copy of valid resale certificate (if applicable)
• Use our Pay Pal Form to pay the required fee
ALL VENDOR QUESTIONS SHOULD BE DIRECTED HERE.
Non-profit and information tables can contact us here for quicker response to questions.
Please make a copy of the Vendor Application and guidelines for your records. The Vendor Application contains the basic information that you will receive in your vendor packet.
Please note that the Pagan Alliance has the right to reject your vendor or non-profit organization application if your merchandise or non-profit organization is contrary to our mission statement or would be offensive to participants. To put you at ease, we have accepted all applicants but reserve the right to exercise our rights.
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